Wodventures Terms and Conditions
Upon booking and payment of your deposit, you hereby agree to the following Terms and
To book your place on a Wodventures trip, you are required to pay a strictly non-refundable
deposit upon booking.
Full payment is required 45 days before departure, unless otherwise stated.
Payment of outstanding balance, minus your deposit is required via 2x instalments
prior to your departure.
- 1st Payment : 50% of your outstanding balance is required 30 days following payment
of your full deposit
- 2nd Payment: Outstanding 50% of balance to be paid 45 days prior to your departure
date (unless another agreement has been approved)
*We offer guests the option to pay via monthly/weekly installments leading up to the due date.
Please contact us if you have any questions regarding payment.
If you cannot attend your trip due to illness, injury or other arrangements, Wodventures offers
three options to guests:
- Trip Transfer - If a guest is unable to attend, they will be allowed to transfer their payment
(minus your deposit) as credit to a future trip. The credit total shall be determined as per the cancellation timings listed below.
- Replacement - Guests also have the option to find a replacement to take their spot, in
which case they shall be refunded the total amount paid, minus the non-refundable deposit.
- Refund - If guests are not able to find a replacement or transfer their credit to an alternative
retreat, they will be refunded as per the below guidelines, minus the non-refundable deposit
plus cancellation fee. Refunds are determined based on when you choose to cancel your trip.
A cancellation fee of AUD$100.00 is applicable to all cancellations.
* Deposits and cancellation fees are valued in the currency in which your retreat is priced.
Some retreats are priced in USD, whilst others are in AUD.
If guest chooses to cancel their trip:
Deposits are always non-refundable in case of trip transfers,or cancellations.
Cancellation fees also apply in the event of a cancellation.
Refunds & Cancellation Policy
- 90 days or more prior to the departure date: a refund of 50% of your total payment,
minus the total deposit.
- 89 – 60 days prior to the departure date: a refund of 25% of your total payment,
minus the total deposit.
- 59 days or less prior to the departure date and you will forfeit your entire payment,
including the total deposit.
Wodventures Cancellation Policy
Wodventures reserves the right to cancel or postpone any scheduled retreats due to
extremes of weather or changes to operational conditions such as road closures, flood
danger, fire bans or other conditions beyond the control of Wodventures or the third party
operator engaged to conduct the trip. Wodventures reserves the right to cancel or postpone
any scheduled retreats if the minimum number of required guests is not met for that specific
retreat. Every effort will be made to transfer your paid retreat to an alternative Wodventures
retreat at a later date. You may be entitled to a full refund where applicable if a transfer is not
suitable. Wodventures cannot provide compensation for any other costs incurred by the
traveller in preparation of the retreat (including flights),outside of the paid packaged price.
It is compulsory to ensure all tickets booked by guests are either refundable or transferable in
case of the unlikely event that the scheduled trip may be cancelled or postponed. In the case
of a guest missing or changing their flight, Wodventures is not liable for the financial
implications of such a decision made on part of the guest.
Transfers are only inclusive within the dates of the said retreat. If a guest arrives or departs
outside the start/end date of a retreat, Wodventures is not liable for their organisation or cost
of their transport in the destination of the retreat. Wodventures does not accept responsibility
for any airport transfers/connecting flights to or from a guest’s nominated destination.
Travel Cancellation Insurance
Wodventures strongly recommends you consider purchasing Travel Cancellation Insurance,
which may assist in covering a portion of the trip’s cost in the event of a cancellation. It is not
guaranteed that this insurance will cover the entire cost of the trip.
It is compulsory and a responsibility of all Wodventures guests to ensure they have travel
insurance before departing on their trip. No guests will be eligible for travel without the
required insurance. Wodventures cannot be held liable for any financial or personal loss
associated with not acquiring the appropriate insurance before you are due to depart.
Wodventures offers guests the option for Wodventures to acquire Travel Insurance on behalf
of guests. This cost will be added to the total package price.
All vouchers issued by Wodventures are strictly valued in AUD only. Vouchers must be
presented in order to be redeemed. Vouchers can only be applied to a single trip. Vouchers
are for single use only.
Passports, Vaccinations and Visas
Wodventures is not responsible to ensure the appropriate visas and vaccinations are
arranged before your departure. This is the responsibility of the traveller to ensure all
preparations around the validity of their passports, entry requirements for the nominated
destination and visas are seen to. All guests are required to have a valid passport for travel.
Rights to Photographic or Film Material
Wodventures reserves the right to use any photographic or film material collected throughout
the duration of the Wodventure retreat, for commercial purposes. Wodventures does not
require written consent from you and is not required to provide any form of compensation to
you for using materials gathered on the trip. By agreeing to these Terms and Conditions, you
hereby agree and give permission for Wodventures to use any film or photographic material
free of license.
Disclaimer of Liability
Wodventures shall not be responsible for any injuries, death, damages, or losses caused to
any traveller in connection with any terrorist activities, social or labour unrest, mechanical or
construction failures or difficulties, diseases, local laws, climatic conditions, criminal acts or
abnormal conditions or developments, or any other actions, omissions, or conditions outside
the control of Wodventures. Wodventures cannot be held responsible for any injury or death
sustained during activities that is the direct result of the client or travellers’ own actions.
All travel related services and activities that are provided by external suppliers during the
duration of the trip including air, ground transportation, hotel accommodations, cruises, gyms
etc, are considered third parties, and separate to Wodventures and outside of our
responsibility. We therefore shall not be responsible for any loss, damage, delay or
complaints associated with them.
By voluntarily participating in all activities on your Wodventure retreat, you thereby surrender
your right to cause of action against Wodventures arising from any personal injury, damage,
death or loss of property during the course of the trip.
All listed activities in each retreat itinerary is subject to change due to weather conditions and
other external factors. If an activity is cancelled, an alternative activity shall be arranged to
compensate. Scheduled timed or day of various activities may also differ from the itinerary
due to external circumstances.
Wodventures shall have access to personal information by virtue of your booking, however
Wodventures will only use and disclose your personal information in accordance with its
- Wodventures shall retain your personal information, including your name, your
address, your telephone number and email.
- Your personal information shall be stored on the Wodventures database. You will
only receive promotional material if you have given permission for Wodventures to
- Wodventures does not disclose personal information to 3rd parties unless required to
- Wodventures shall take the necessary steps to protect your personal information from
any unauthorized access.